Why I Ditched $100+/Year Car Apps and Built Vehicle Vault Instead

For those who care about their rides, this one is for you!

Keeping track of your car’s history or upcoming services gets out of hand fast. You either pile up service receipts that you have to dig through to find that one service you’re looking for, or you create multiple Excel sheets for each car and manually plug in records with no smart status or automation.

I’ve lost track of way too many service intervals. Take a sports or supercar for instance where you replace engine oil every 3,000-5,000 miles, if you care… So you’re at 5,000 miles knowing you’ll be replacing oil at 8-10k. Great… except you haven’t reached those miles 14 months later. Yeah, well, you didn’t factor in time AND old oil.

That’s when it hit me: mileage-based tracking isn’t enough. You need a clean system that watches both miles AND months, and actually reminds you when either hits the threshold.

I’ve tried every car maintenance app out there. AutoLog, Drivvo, CarFax Car Care, you name it. They all have the same problems…

The Problem with Car Maintenance Apps

They’re Limited

Some apps work. The interface is clean, reminders are helpful, and features are decent… BUT ONLY if you keep PAYING to upgrade. Want to track multiple vehicles? Pay more. Need advanced features? Upgrade your subscription. Export your data? Premium only. They lock you in.

Your maintenance records are valuable. They prove warranty compliance, boost resale value 15-20%, and help you stay on track with services, history, and budget repairs.

With subscription apps, you don’t own that data. It lives on their servers. Stop paying and it disappears.

Introducing Vehicle Vault 🔐

I built a solution I wished existed: A professional maintenance tracker!

Vehicle Vault – A fully automated & tailored Google Sheets template designed for car/bike owners who want a clean, powerful, and reliable way to track everything.

And most importantly: complete control of your vehicles’ records, and total ownership costs!

One-Time Purchase ($15)

NO subscriptions, NO locked features, NO apps required.

Features That Actually Matter

📊 Professional Dashboard

See everything at a glance:

Total ownership cost (services + repairs + upgrades)
Cost-per-mile calculator
Vehicle health score (percentage of services current)
Condition indicator (🟢 Excellent / 🟡 Fair / 🟠 Poor / 🔴 Critical)

🔧 Complete Service Tracking

Log every service with:

Date and mileage
Service type (oil, brakes, tires, etc.)
Cost and shop/technician
Notes and receipts

⚡ Automated Reminders

Smart calculations based on mileage AND time (all customizable):

Oil change every 5,000 miles OR 6 months
Brake service every 20,000 miles OR 2 years
Status indicators: 🟢 OK / 🟡 Soon / 🔴 Overdue

No more guessing when service is due.

🔍 Quick Service Lookup

Dropdown menu → Select any service → Instant history:

Last service date
Last service mileage
Cost
Next due date
Miles remaining

💰 Repair & Upgrade Logs

Track unplanned fixes:

What broke
What it cost
Warranty status
Parts replaced

Track performance builds:

Mods installed
Parts sourced
Dyno results
Project costs

Apps like AutoLog don’t let you track builds properly. Vehicle Vault has a whole Upgrade Logs sheet for this.

Get Vehicle Vault

I’m currently listing Vehicle Vault on Gumroad as I test the platform for offering real problem-solving tools I actually use personally, both car-related and beyond.

This is the full version. One price. Full access. Forever.